Implementing and using a quality time management software package can reduce stress and increase productivity for a small business owner. With so many comprehensive time management software products available on the market, it is challenging for a small business owner to make an informed purchase decision without feeling overwhelmed. Here are some basic things to consider to simplify the shopping process:
Time Management Software Must be Easy to Use
A time management software system that is difficult to install, overly challenging to learn, or cumbersome to maintain will likely be abandoned before any real benefits are realized. When comparing time management software options, consider the learning curve. Look for products which include short video tutorials, quick-start materials, and a comprehensive “help” menu.
Time Management Software Should Integrate and Synchronize with Other Small Business Tools
The ideal time management software system will integrate and synchronize with other productivity and communication tools. Some time management software products integrate with popular time management systems, such as GTD (Getting Things Done) or FranklinCovey. Look for time management software that synchronizes with the Microsoft Outlook calendar and task folders. Since Outlook synchronizes to most PDAs, Blackberries, and Smartphones, this allows for portability of the time management system.
Look for Flexibility and Features That Best Serve the Small Business
There are no one-size-fits-all time management or productivity solutions for small businesses. Depending on the nature of the small business, some small business owners may be able to plan for a few months a time, while others work in a rapidly changing environment and must plan on the go. When shopping for time management software, make sure the system offers the flexibility and features needed for the specific small business. While functions such as pop-up reminders, importing of motivational images, search capability, color-coding prioritization, and time management training all have their place, there is no point in paying extra for features if they will not be used.
Find Out How the Time Management Software is Reviewed, Supported, and Guaranteed
Look for and study independent consumer reviews on the internet. How do customers review the functionality and support of the time management software product? Some products also offer user forums which are open to the public, so review these to monitor user satisfaction and product support. Ideally, the product will come with a 30-day or longer trial period and a money-back guarantee.
The optimal time management software system will offer the small business owner ease of use, integration and synchronization capabilities, flexibility, useful features, and reliable product support. By being a wise consumer, the small business owner can feel confident in the purchase decision and enjoy the rewards that come with using quality time management software.